How to Write Blog Posts Faster: 12 Ways to Boost Your Writing Speed

Eager to discover the secrets of how to write blog posts faster?

Ready to skyrocket your profitability as a blogger? 

Here’s the truth: the number of blog posts you publish is a make-or-break factor. In the competitive world of blogging, quantity and quality drive success.

Every successful blog post presents a golden opportunity to attract readers, engage your audience, and boost traffic to your website. The more posts you have, the better your chances of connecting with your target audience and establishing yourself as an authority figure in your niche.

But it’s not about mindlessly churning out content. 

Quality is the key ingredient, and consistency is your powerful ally. Regularly publishing builds trust, keeps readers coming back, and solidifies your reputation.

In this blog post, we’ll unveil the secrets to become a faster writer. We will include some useful productivity tips, useful tools, and the mindset to boost your speed and efficiency. 

Now, let’s dive into the secrets that revolutionize your writing speed. Transform your blogging experience and elevate your content creation game. Let’s begin!

Why Do You Struggle to Write Blog Posts Faster?

We’ve all been there. Whether you’re a newbie blogger or not, there can be many reasons why it may be challenging for you to write blog posts faster. Let’s explore some of the most common factors that contribute to this:

Perfectionism: We strive for perfection, fearing any errors or coming across as unprofessional.

Lack of concentration: Distractions like social media, emails, and other tasks easily divert our attention.

Writer’s block: You’re stuck, and you can’t seem to come up with ideas or put words on paper (or screen).

Inefficient planning: You haven’t mapped out your blog post structure, format, or objectives, and you’re winging it.

Poor time management: You’re not setting milestones, deadlines, or schedules to keep yourself accountable and productive.

Insufficient research: Another reason could be that you haven’t been able to dedicate enough time to research the blog post topic. You find it challenging to discover trustworthy sources, relevant data, or compelling facts to back up your claims.

Lack of confidence: It’s completely understandable if you sometimes doubt yourself, your writing abilities, or the impact your blog can make. Building confidence in your skills and the value of your blog may take some time and self-belief.

Lack of motivation: You’re not inspired, enthusiastic, or passionate about your topic, audience, or niche.

Multitasking: It’s easy to fall into the trap of trying to do it all at once – writing, editing, and optimizing your blog posts. But the truth is, it can be overwhelming and hinder your writing speed.

The good news is that these challenges are conquerable! By adopting the right mindset, implementing effective strategies, and utilizing helpful tools, you can break free from these obstacles and start writing blog posts faster and with greater efficiency. 

Efficient Planning and Organization Techniques

One of the main reasons why bloggers struggle to write blogs faster is a lack of organized and streamlined planning. You need to know your purpose, content categories, research sources, and writing format before you dive into writing. Here are some tips for efficient planning and organization:

Goal Planning 

How many blog posts do you plan to publish per month? Are you targeting a specific audience or niche? Setting clear goals helps you stay focused and motivated in your blogging journey. For example, when I started my blog, I aimed to publish two posts per week to consistently engage my readers and grow my audience.

Content Calendar 

Do you use a content calendar to plan and schedule your blog posts? Having a visual overview of your various blog topics, publication dates, and any upcoming events or promotions can help you stay organized and ensure a consistent writing flow. Personally, I find that using Google Sheets as my content calendar allows me to easily track and manage my blog schedule.

Standard Operating Procedures (SOP): 

Do you have documented procedures or guidelines for your blogging and content creation process? Establishing SOPs can streamline your workflow and maintain consistency in your writing style, formatting, and publishing. You can even make your own blog post template to help you reduce time writing blog posts. 

For instance, I have an SOP that outlines the steps from research and outlining to editing and promotion, ensuring that each blog post follows a consistent structure and meets the quality standards I’ve set.

Workflow Management: 

How do you manage your blogging workflow? Defining clear stages, such as ideation, writing, editing, and publishing, helps you stay organized and focused. Personally, I use Google Docs as my primary writing platform. It allows me to easily collaborate with others, track changes, and access my documents from any device.

Organizational Tools: 

What tools do you use to keep your blog-related files organized? Platforms like Google Drive offer a convenient way to store and categorize your images, documents, and other resources. 

12+ Proven Productivity Tips for Efficient Blog Writing Process

Once your planning and organization are in place, it’s time to get into the nitty-gritty of writing. Here are some tried-and-true productivity tips for efficient blog writing:

Optimize your writing environment: 

Creating an inspiring and comfortable workspace is crucial for nurturing creativity. Eliminating distractions and dedicating a specific area solely for writing, as recommended in “Deep Work” by Cal Newport, can help you enter a state of flow and produce higher-quality content. 

For instance, I transformed a corner of my home into a cozy writing nook with motivational quotes, soft lighting, and a comfortable chair. This simple change instantly elevated my writing experience and boosted my productivity. Find a space that inspires you and optimize it for your writing needs. You’ll be amazed at the impact it can have on your creativity and output.

Eliminate distractions: 

As the Pareto Principle suggests, 80% of your results come from 20% of your efforts. Applying this principle, identify the key distractions that consume most of your writing time and energy. Block distracting websites using apps like Freedom or Cold Turkey, and consider implementing a notification-free mode on your devices. For instance, I turned off all social media notifications and designated specific time slots for checking emails to minimize interruptions and maximize my focus on writing.

Set realistic goals: 

Set specific and attainable writing goals using the SMART framework (Specific, Measurable, Achievable, Relevant, Time-bound). Break down your writing projects into smaller, manageable tasks, like completing one section or hitting a word count milestone within a certain timeframe. Trust me, sticking to realistic deadlines will make you feel accomplished and keep you motivated throughout the writing process. Personally, I set a goal to write at least 500 words each day, dedicating specific hours solely to my blog posts, and it seriously amped up my productivity.

Set timers to stay focused and meet deadlines: 

Staying focused and meeting deadlines can be a challenge, but there’s a trick that can help. Inspired by the Pomodoro Technique, allocate focused intervals of, let’s say, 25 minutes of uninterrupted writing, followed by a short break. Use time-tracking apps like Toggl or Tomato Timer to manage your writing sessions effectively. 

Remember the “Eat That Frog!” principle by Brian Tracy? Tackle the most challenging writing tasks during your peak productivity hours. For example, I set a timer for a 25-minute writing sprint and commit to completing a section or a specific goal within that time. This time-bound approach keeps me motivated and helps me make significant progress.

Let go of perfectionism: 

Perfectionism can be a real productivity killer. Instead of obsessing over every sentence, focus on delivering value to your readers. Cal Newport, in his book “Deep Work: Rules for Focused Success in a Distracted World,” suggests embracing the concept of “productive imperfection.” He argues that striving for perfection in every aspect of your work can hinder progress and limit creativity. Instead, focus on prioritizing deep, focused work and producing valuable content, even if it’s not perfect. By adopting this approach, you can overcome perfectionist tendencies, increase productivity, and ultimately create impactful and meaningful writing.

Write now, edit later: 

Here’s a secret: your first draft doesn’t have to be perfect. 

In fact, it can be quite messy. Apply the principle of “shitty first drafts” popularized by Anne Lamott. The goal is to get your blog post ideas onto paper without striving for flawless perfection from the start. 

Give yourself permission to write freely, without constantly self-editing or second-guessing. By separating the writing and editing processes, you’ll experience a boost in both speed and creativity. 

Personally, I set a timer for focused writing sessions and allow myself to write without worrying about perfection. I know I can refine my work during the editing phase. This approach has liberated my writing process and significantly increased my productivity.

Structure with an outline: 

Investing time in creating a detailed outline is like having a roadmap for your writing. Use techniques from Roy Peter Clark’s “Writing Tools” to craft engaging subheadings and ensure a logical flow in your blog post. Start with a clear introduction, followed by well-organized sections and a compelling conclusion. For example, I begin my blog posts by brainstorming main ideas and breaking them down into subtopics. This structured approach helps me maintain focus and coherence throughout the writing process.

Organize research and notes: 

Research is a crucial part of writing, but it can easily become overwhelming. 

Apply principles from David Allen’s “Getting Things Done” to streamline your research process. Create dedicated folders or digital notebooks using tools like Notion or Evernote to keep your research sources, facts, and quotes easily accessible. 

Prioritize saving key references and snippets of information that you anticipate using in your blog post. Personally, I create a research folder for each writing project and save relevant articles, studies, and quotes. This saves me time by avoiding the need to search for information repeatedly.

Embrace automation tools:

Why waste valuable time on mundane, repetitive tasks when automation can handle them for you? 

Take advantage of powerful tools like Grammarly to catch errors and elevate the clarity of your writing. 

Stay ahead of the game by scheduling your social media posts in advance using platforms like Buffer or Hootsuite. 

This way, you can maintain a vibrant online presence without the hassle of manual posting. 

Utilize voice-to-text tools: 

Want to speed up your writing process? Consider using voice-to-text tools like Dragon Dictation or Google Docs Voice Typing. They allow you to dictate your ideas and thoughts quickly and efficiently. 

Overcoming the resistance to write, as discussed in Steven Pressfield’s “The War of Art,” I found that using voice dictation bypassed my internal editor and allowed me to generate a rough draft faster.

Practice consistently: 

Becoming a better writer is all about practice. Make it a habit to write every day or every week. Set aside specific time slots dedicated solely to working on your blog posts. Challenge yourself to produce more and better content as time goes on. 

Personally, I made a commitment to write for at least 30 minutes every morning before starting my day. And let me tell you, it made a world of difference. The more you write, the faster you’ll get, and the better your writing will become. So, keep at it and watch yourself grow into an amazing writer!

Take breaks to recharge: 

Writing can be mentally demanding, and burnout is a real risk. Avoid it by incorporating strategic breaks into your writing routine. Short breaks help recharge your energy and maintain focus. 

Hydrate, stretch, or engage in activities that help you relax and rejuvenate. 

Celebrate progress and milestones: 

Celebrating the milestones you achieve along the way is crucial to staying motivated. Whether you finish a challenging writing task or reach a specific goal, take a moment to acknowledge your achievement. Treat yourself to something special, like indulging in your favorite treat or going on a small outing. These celebrations provided a sense of accomplishment and motivated me to continue writing with enthusiasm.

The Writing Process: Step-by-Step Guide to Speedy Creation

Now that we’ve covered the essential tips for planning, organizing, and boosting productivity, let’s dive into the writing process step by step. Follow this guide to create blog posts that will captivate your readers in no time:

Step 1: Generate Blog Post Content Ideas 

Estimated Time: 15 minutes

Use AI tools or brainstorm with yourself or others to generate unique, relevant, and captivating content ideas that resonate with your audience and niche. Think outside the box and explore different angles, concepts, and approaches. 

Step 2: Conduct Thorough Research 

Estimated Time: 30 minutes

Gather reliable sources such as journals, articles, blogs, podcasts, or expert interviews to support your claims, opinions, or arguments. 

Extract valuable insights that will enrich your blog post. 

Organize your sources and keep them readily accessible in a document or folder. Thorough research lays the foundation for a well-informed and authoritative blog post.

Step 3: Craft a Solid Outline 

Estimated Time: 15 minutes

Outline your blog post with clarity, precision, and purpose. 

Develop a clear focus, establish a compelling thesis statement, and identify the main points you want to convey. 

A solid outline serves as your roadmap, guiding you through the writing process and ensuring coherence and structure in your final piece.

Step 4: Infuse High-Value Content 

Estimated Time: 45 minutes

Now it’s time to bring your outline to life by adding valuable insights and information. Use your research findings, credible sources, and personal experiences to provide context, depth, and value to your blog post. 

Infuse your writing with your unique voice, knowledge, and personality to deliver high-value content that solves problems, answers questions, or entertains your readers.

Step 5: Write the First Draft 

Estimated Time: 30 minutes

With your outline and high-value content in hand, it’s time to let those ideas loose and dive into writing the first draft. But guess what? You don’t have to do all the writing it alone. We’ve got some AI-powered tools, like ChatGPT and Jasper AI, to lend a helping hand.

These nifty tools will be your writing sidekicks, offering real-time feedback, suggesting alternative words, and even sparking creative ideas. They’re like the secret sauce that adds that extra oomph to your writing.

As you let your thoughts flow onto the page, don’t stress about perfection. Embrace the imperfections and trust that you’ll fine-tune things later. Let the AI tools spice up your sentences, make ’em smoother, and ensure your message shines through crystal clear.

With the AI-powered assistance, you can whip up a solid first draft in just 30 minutes.

Step 6: Create The Conclusion

Estimated Time: 10 minutes

Conclude your blog post with impact. Restate your thesis statement, summarizing your main points concisely and powerfully. Leave your readers with a lasting impression by adding a compelling call-to-action that motivates them to take action or engage in conversation. 

Consider incorporating a memorable quote, thought-provoking image, or inspiring idea that lingers in their minds long after reading your post. Craft a conclusion that leaves a lasting impact and encourages further engagement.

Step 7: Edit and Polish

Estimated Time: 30 minutes

After completing the first draft, it’s time to polish and refine your writing. Review your content for clarity, coherence, and readability. 

Edit for grammar, spelling, and punctuation errors. Enhance sentence structure, eliminate redundancy, and ensure a smooth flow throughout your blog post. 

Trim any unnecessary information and tighten your writing to make every word count. Give your piece a final shine, so it resonates with your readers and delivers a seamless reading experience.

Step 8: Formatting and Finding Images 

Estimated Time: 15 minutes

Once you have your edited draft, spend some time to format your blog post. Structure your content with headings, subheadings, and paragraphs for readability. 

Incorporate bullet points, numbered lists, or bolded text to highlight key information. 

Additionally, find relevant and eye-catching images that complement your content. These visuals help break up the text and engage your readers. Utilize free stock photo websites or consider creating your own custom graphics.

Step 9: On-Page SEO using AI Tools 

Estimated Time: 15 minutes

Take your blog post to the next level with the help of Surfer SEO. This powerful tool is designed to optimize your content for search engines, giving you valuable insights and recommendations.

Surfer SEO analyzes your content and provides guidance on keyword usage, including how many times to include your target keyword. It also suggests relevant NLP keywords that can improve your post’s visibility on Google.

Focus on incorporating relevant keywords naturally throughout your post, writing a compelling meta title and description, and adding relevant tags. 

Additionally, consider the power of internal linking. Strategically link to relevant pages within your website, enhancing the user experience and signaling to search engines the interconnectedness of your content.

Use AI tools such as Surfer SEO to identify areas for improvement and make necessary adjustments. 

Step 10: Publish on WordPress

Estimated Time: 15 minutes

After refining your blog post, it’s time to publish it on WordPress or other platforms you use. Set up basic settings like the title, permalink, and categories. Choose an attention-grabbing featured image and optimize the URL for SEO. 

Craft a compelling meta description and check SEO settings using plugins like Yoast SEO. Preview and proofread your post for formatting and errors. 

Once everything looks good, hit the publish button. Your blog post is live!

AI Writing Tools for Writing Blog Posts Faster

If you’re looking to take your writing speed and efficiency to the next level, consider using AI writing tools that can automate or support your process. Here are some examples:

Jasper AI 

With its natural language processing and machine learning capabilities, Jasper is like your very own writing assistant. It can generate content ideas, outlines, drafts, and more, helping you create blog posts with ease and precision.

Writesonic 

Need catchy blog post titles or engaging social media captions? Writesonic has got you covered. This AI content creation tool utilizes GPT-3 technology to tailor its output to your unique needs, ensuring your blog posts stand out from the crowd.

Persado 

Say goodbye to writer’s block when it comes to your ad campaigns, email subject lines, or website copy. Persado uses advanced machine learning algorithms to analyze your audience and deliver personalized and impactful content that drives results.

Lumen5 

Want to spice up your blog posts with videos? Lumen5 is your go-to tool. It transforms your written content into attention-grabbing videos in a matter of minutes, helping you engage your audience in new and exciting ways.

Hugging Face 

As a blogger, you need access to cutting-edge NLP models and resources. Hugging Face offers a treasure trove of pre-trained models, datasets, and transformers, empowering you to enhance your writing and research with the latest advancements.

Read more about AI SEO Tools and AI Content Creation Tools and see how they can help you create content and write blog posts faster.

Frequently Asked Questions (FAQ)

Q1: How can I speed up the blog writing process without sacrificing quality? 

A: To write blog posts faster while maintaining high quality, follow a structured workflow and use blog post content templates. This helps streamline your writing and ensures consistency in delivering great blog articles.

Q2: What are some tips for writing blog posts more quickly? 

A: To write blog posts faster, start by setting aside dedicated time for writing and eliminating distractions. Use an effective blog post outline to guide your writing process, ensuring that you cover all necessary points efficiently.

Q3: How can I create high-quality blog posts at a faster pace? 

A: Focus on honing your writing skills and techniques to write blog posts quickly and more efficiently. Implement time-saving strategies such as batching similar tasks, conducting effective keyword research for search engine optimization, and utilizing content creation tools.

Q4: Are there any tools or methods to help me write blog posts faster? 

A: Yes, there are tools available that offer blog post templates and help you create great blog post faster. Additionally, social media scheduling tools can save time by allowing you to plan and automate your social media posts alongside your blog posts.

Q5: How do I generate ideas and start writing blog posts quickly? 

A: Overcome writer’s block and generate great blog post and article ideas, by keeping a running list of topics, conducting research, and utilizing creative brainstorming techniques. Once you have your idea, start writing immediately to maintain the momentum.

Q6: How can I effectively utilize keywords to optimize my blog posts for search engines? 

A: Incorporate relevant keywords naturally throughout your blog post, including in the title, headings, and body content. Conduct keyword research to identify popular and low-competition keywords that align with your blog topic. Utilize free tools like Google Keyword Planner or SEMrush to discover valuable keyword opportunities. 

Q7: What are some strategies to maintain consistency in writing multiple blog posts? 

A: Establish an editorial calendar to plan and organize your blog post topics, deadlines, and publishing schedule. Create a solid outline for each blog post to ensure a clear structure and flow. By batching similar tasks, such as research or writing, you can save time and maintain consistency and write blog post faster. 

Q8: How can I improve my writing speed and keep my creative juices flowing during the writing process? 

A: Practice regular writing sessions to improve your writing speed and build momentum. Engage in activities that inspire creativity, such as reading books or articles, listening to podcasts, or exploring different mediums like photography or music. Experiment with different writing techniques, such as freewriting or mind mapping, to spark new ideas and keep your creative juices flowing. 

Final Thoughts:

Writing blog posts quickly can be a challenge, but with the right mindset and techniques, anyone can learn to write blog posts fast. 

By following these tips and techniques, you can increase productivity, improve your writing skills and create higher-quality blog posts in less time. Remember that practice makes perfect, and you’ll be able to write blog posts faster with time and practice!